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J-1 Scholar Amendment Requests

NOTE: No recharge fee is required for processing of J-1 program amendments and updates. 

Initiating an Amendment

Finding a Current Scholar's Record

Log into the iServices portal and select the "Departmental Services" page. 

  • Please note that there are two ways for a department user to access a scholar's profile.

    1. Select on my "My Current Cases" under the LISTS section. 

      • Clicking the scholar's name you are searching for will populate a page titled "Work on Application", which will list of all potential requests a departmental user can submit. 

    2. Locate the desired amendment or update request under the TASKS section.

      •  J-1 Scholar Date Amendment

      • J-1 Scholar Financial Update Request

      • J-1 Scholar Appointment Title Change

      • J-1 Scholar Site of Activity Update Request

      • Connect to the scholar record by entering their iServices ID and date of birth.

        • NOTE: The iServices portal  does not have a scholar “search bar” function; instead, the scholar iServices ID and date of birth will be the data needed to search for a scholar. Currently the system is not loaded with UCPath IDs; if you not have a scholar ID saved you can either:

          • Reach out to ischolars@ucsd.edu to request the scholar iServices ID/DOB combination and we will provide it to you, or

          • Begin "Add New Person" e-form and input UCSD email and DOB; the system will recognize the duplication and will provide you with the current campus ID ("FS9999" is most typical); you can then use this ID with the DOB to call up the scholar's record.

J-1 Scholar Date Amendment (Pre Arrival)

If the J-1 Scholar will not arrive to UC San Diego by their program start date, a date amendment can be submitted only by the departmental contact.

  •  All J-1 scholar's SEVIS records must be validated within 30 days from the start date. If not, the record will cancel itself. 

  • Program start and end dates: If the new dates are tentative, you can submit a future date amendment request when the dates have been finalized.

Standard Processing: Allow 5 days for ISEO processing after submission.

J-1 Scholar Financial Update Request

If changes have been made to the scholar funding sources, submit all updated proof of funding documentation and total amounts. 

  • J-1 Exchange Visitors are required to demonstrate minimum monthly funding as follows:

    • J-1 Principal: $2400/month

    • J-2 Spouse: $800/month

    • J-2 Child (each): $400/month

Standard Processing: Allow 5 business days for ISEO processing after submission.

J-1 Appointment Title Change

If the scholar has/or will have a new appointment title, following will be required:

  • New Appointment Title

  • Effective Start Date

  • New Appointment Letter Upload

Standard Processing: Allow 15 days for ISEO processing after submission.

J-1 Scholar Site of Activity Update Request

To submit an update to the primary or secondary worksite for a J-1 scholar, provide the following information:

  • New Site of Activity Name: The drop down list populates three of the most common sites of activity for J-1 scholars at UC San Diego.

    • UC San Diego Main Campus

    • UC San Diego Medical Center-Hillcrest

    • Veterans Affairs San Diego Health Care System

      • If a different worksite and address is needed, select “Other” and type in the Site of Activity name and address information.

  • Primary/Secondary Site of Activity: Indicate if the newly added site of activity will act as primary or a secondary worksite for the scholar. The primary site of activity will be printed on the DS-2019.

  • Inactive Site of Activity: Please provide the name and address of inactive worksites, so the advisor may remove them from the scholar record. 

Standard Processing: Allow 15 days for ISEO processing after submission.

ISEO Review and Approval

Upon submission, the status of the request will change form "In Progress" to "Pending Office Approval".

  • This new system of submission requires that the request be fully complete by department and scholar before reaching the ISEO team for processing.

  • Once submitted the assigned scholar advisor will review the submission.

  • If additional information/documentation is required, the advisor will reach out to the departmental contact or scholar via email before approving.

    • If nothing additional is needed, they can process and approve the submission, attaching a DS-2019 as appropriate.